Administrative

Troop 113 General Processes

Weekend campout process:
The Scouts plan an event at the planning conference in early April. The Camping Coordinator (Beth Twohy) makes the necessary reservations. When we get closer to the event it is discussed by the Scouts at the Patrol Leaders Conference (PLC) and the adults at the Committee Meeting. At that time the Permission Slip Coordinator (Kristen Newton) creates a permission slip with a due date. The permission slips are distributed. Scouts turn them in to the Treasurer (Joe Reding), who contacts the Ride Coordinator (Erin McDonald-Peleske) if we need more drivers than we currently have registered. The Treasurer should give the Ride Coordinator a roster of Scouts going on the trip so the Ride Coordinator can contact their parents instead of a broadcast email to everyone.
Tuesday or Saturday activity process:
The Scouts plan an activity at the planning conference in early April. The Activity Coordinators (Brad and Amy Peterson) make the necessary reservations. When we get closer to the event it is discussed by the Scouts at the Patrol Leaders Conference (PLC) and the adults at the Committee Meeting. At that time the Permission Slip Coordinator (Kristen Newton) creates a permission slip with a due date. The permission slips are distributed. Scouts turn them in to the Treasurer (Joe Reding), who contacts the Ride Coordinator (Erin McDonald-Peleske) if we need more drivers than we currently have registered. The Treasurer should give the Ride Coordinator a roster of Scouts going on the trip so the Ride Coordinator can contact their parents instead of a broadcast email to everyone.
Rank Advancement process:
When a Scout believes he has completed all the requirements for a rank he asks the Scoutmaster (Sean Flaherty) for a Scoutmaster Conference. The Scout presents himself to the Scoutmaster at the agreed upon time, dressed in his uniform, with his handbook. The conference always begins with a recitation of the Scout Oath and Law. The Scoutmaster conference also covers the Scout spirit requirements other than the Board of Review. Once all of the requirements other than the Board of Review are completed the Scout contacts the Committee Chair (Chris Nubern) to schedule a Board of Review. The Board of Review consists of 3 members of the Committee, in uniform. Parents are not allowed to attend the Board of Review. The Scout presents himself to the Board at the agreed upon time, dressed in his uniform, with his handbook. The review always begins with a recitation of the Scout Oath and Law. At the end of the review the Scout is asked to step aside and allow the Board to deliberate. If there is unanimous agreement the Board members initial the Scouts handbook. The Scout presents his handbook to the Advancement Coordinator (Stacy Nelson) who acquires the appropriate recognition items.
Merit Badge process:
When a Scout wants to work on a Merit Badge he talks to the Scoutmaster (Sean Flaherty) who gives him the name of a registered approved Merit Badge Counselor, and a signed Blue Card. It is easiest for 2 or more Scouts to work on the same Merit Badge at the same time. That helps with the 2 deep requirements and better utilizes the Counselors time. When the requirements are completed the Counselor signs the blue card. The Scout presents his Blue Card to the Advancement Coordinator (Stacy Nelson) who acquires the appropriate recognition items.
Planning Conference process:
Usually happens over a weekend in late March or early April. The Scoutmaster (Sean Flaherty) leads the Scouts through a series of brainstorming and voting sessions to determine what campouts, activities, meeting themes and service the Scouts want to do in the next year or in the case of weekends and high adventure 18 months to 2 years. The adults assemble the Scouts preferences into a proposed calendar. The Scouts are then given the opportunity for comment and modification. When the Scouts are satisfied they approve the calendar. We have a tradition that the reward activity at the end of Planning Conference is conceived of and planned by the adults in complete secrecy from the Scouts. The Scouts get surprised and the adults get to be creative.
Patrol Leaders Conference (PLC) process:
These are held the second Tuesday of most months. Led by the Senior Patrol Leader (Joey DeLisle). They create the final plan for the next meetings, campouts and activities through the meeting after the next PLC. The results are collected by the Totem Pole Editor (Beth Twohy) who publishes the newsletter.
Troop Committee Meeting process:
These are held after the PLC. Led by the Committee Chair (Chris Nubern) and attended by Committee Members, Scoutmaster and Assistant Scoutmaster and interested parents. They figure out the logistics of upcoming events, monitor the financial situation and any other relevant business. The Secretary (David Walters) records the relevant information and publishes the meeting minutes.
I hope someone finds thes usefull.
Með skátakveðju / Yours in Scouting
Joe Reding, Troop 113 Treasurer